DOT Driver Qualification File Management
Serving Mississippi & Alabama
For a trucking business to flourish and succeed, you have to find the best people to drive your trucks. The job, however, does not just end there. You also need to document your drivers’ qualifications and produce them at any time required in order to comply with FMSCA safety regulations.
The Department of Transportation (DOT) enforces strict guidelines to ensure driver safety and qualification. You need to show that your drivers have submitted applications for employment, have undergone the appropriate medical examinations, and have passed their drug, alcohol, and road tests.
Under FMCSA part 391, you are required to have detailed paperwork and documents of your driver, or you run the risk of being shut down. Paperwork for an entire fleet of drivers can be overwhelming.
Transafe understands this. Our driver qualification file management services will ensure that you have all documents stored, updated, and ready to go. We are here so you can get on the road and stay on the road.
Essentials of A Driver Qualification File
A driver qualification file is basically a compilation of documents proving the employee is qualified to drive a commercial motor vehicle. Organizing a driver qualification file means collecting and completing various paperwork and reports. This could be the driver’s application for employment, driving history, medical examinations, and other certifications needed for a DOT audit.
A Driver Qualification File needs to include the following documents:
- Driver’s application for employment
- Inquiry of past employers for the last three years
- A copy of a medical examiner’s certificate
- Driver’s copy of road test certification
- Annual driver’s review of driving record and certificate of violations
- Inquiry into state Agencies
Commercial motor vehicle and trucking operators in the U.S. are mandated to maintain records of driver qualifications in accordance with DOT standards and FMCSA part 391 regulations. Failure to do so can put you at risk of driver disqualification and stiff penalties.
The U.S. Department of Transportation can perform a driver qualification file audit at any time that there is suspicion of non-compliance with FMCSA safety regulations. It is crucial to maintain a driver qualification file management system that can be presented to quickly confirm compliance.
Transafe is here to provide everything that you need to put together a driver qualification file and prepare your company for a DOT audit.
Transafe’s Driver Qualification File Management Services
Our team of professionals can help you avoid mistakes and slip-ups that can cause loss of productivity.
Our roster of DQ file management services include:
- Review of all DQ records, vehicle upkeep, and insurance.
- Assistance in DQ file audit, with accompanying support in recognizing problems with records and rectifying them before any inspection.
- Prompt responses to demand letters and assistance in follow-up requests from DOT representatives.
We offer transparency in all of our services so you can maintain compliance with DOT regulations regarding driver qualification. We want you to feel confident about your drivers’ qualifications before they even step inside your trucks.
We also provide you with support during DOT safety audits, assistance with FMCSA and DOT application, drug, and alcohol testing programs, updating UCR DOT registration, help in a change-over to ELDs or electronic logging devices and eLog filing systems, and provision of decals and magnets to show required DOT/MC number.
You may call us to talk to a live representative, or you may fill out our online contact form to ask for assistance.